
This is my "folder list" of things to group and prepare. I did this as soon as I started planning and it made me get organised from the outset. I created these folders on my computer and started filling them by gathering things I liked from the internet - photos, websites, recipes etc and popping them in the relevant folder.
Accommodation & Guest List
Detailed lists of guests and where they were going to stay: We had to book lodges for out guests to stay in and I booked these in March. Given it was a New Year's Eve wedding, we invited guests to the wedding in March.
Beauty
Products and plans: I started testing makeup early on to see what else I might need for the day. I also googled blogs and videos for tips. Given my fiancé and I were getting married at Mt Hotham, I knew I wouldn't have someone on hand to do hair and makeup, so I started researching online tutorials, and came across a fabulous website
Pixiwoo.com, which gave me great tips on "do it yourself" makeup combinations.
Budget
Income and expenditure: I created this as an Excel spreadsheet and made a new page for every major item i.e. Food, beverages, decorations, bride, groom etc
Celebrant
Allow time to select your celebrant. There are many search engines online and, of course, there are recommendations to consider from friends. Prices can range from $600 to $2,000 or beyond, so make sure to discuss the costs upfront and make a time to meet prospective celebrants early on. We had chosen our celebrant by May.
Decorations
What type of decorations and colour palette: Not being a wedding planner or interior designer (or a designer of any kind) I was a little nervous creating the decorations and a colour scheme on my own. However, I did and I decided early on that I wanted to be as environmentally conscious as possible and didn't want what I decided on to clash with the landscape. So I looked for recycled materials where possible and tried to make the colour scheme link to what was already there: white, cream, yellow, grey/blue and gumtree green. I then googled various DYI wedding sites for handy tips and there is so much to discover online.
Dress
Search online and in person: Set your budget - mine was $600 - and start your search. I read so many vintage DYI wedding blogs where the bride found her beautiful dress online on sites like Etsy. I trawled for months trying to find genuine vintage or vintage inspired dress that fitted my measurements and suited my body type and came up with nothing in my budget. So I ventured in to a bridal store and found the most beautiful dress. Not white (or black as many friends had feared), but hand-painted silk that had the colours of Mt Hotham in the fabric.
Flowers
From a florist or bundled yourself: This can be a very costly exercise and with that in mind I decided to do my own. I did some online research and decided that I wanted a few bundles of flowers and herbs incorporated and that I would just pick the rest myself...from gardens and parks. What I would include, if it was seasonal, was rosemary, chamomile and ranunculus. If you live in Melbourne, I highly recommend
Fowlers Flowers in Northcote. I used their bouquets as inspiration for my wedding.
Food & Drinks
Create detailed lists and start preparing early: We decided to cater our own wedding, and in a perfect world, I would have had the budget to go out and buy all the ingredients in one go and get a discount on buying bulk. However, I didn't have this luxury, so added items from my wedding list to my weekly grocery list and bought things as I went. On reflection, I think I preferred it this way - it made the boring weekly shopping chore in to a weekly adventure! We also bought one major alcohol purchase each fortnight - a couple of slabs here, and a bottle of gin there. Fun.
Forms
Download the wedding form: This is required for all legal Australian marriages. While your celebrant should be across what's needed, it's handy to go through the material yourself too.
Gifts
For the wedding slaves...I mean party: My fiancé and I decided not to have a formal wedding party. I particularly didn't want anyone to feel left out. Having said that I wanted to make sure that those who helped felt appreciated. So I kept a folder of ideas for gifts of appreciation.
Invite
Mail or email? I decided to send eInvites and designed them myself. This was a budgetary consideration as well as an environmental one. I am sure some folks wondered about being invited to a wedding via email, but to be honest, the idea that I was going to print all these cards and they just get thrown away, could't justify the need.
Kids Tent
Kids or no kids? We decided that given so many of our friends and family now have kids, to embrace this fact rather than fight against it. Also, we're going to be in the mountains - kids love the outdoors! So we decided to create a kids tent with drawing, painting, puzzles and games to entertain them.
Location & Map
When it's a destinations wedding: You need to get people to a destination wedding safely and easily, so I created a map that guests could follow and attached it to the invite.
Marquee
To buy or hire? I had wanted to do EVERYTHING myself - put up the marquee, build the dance floor, cook etc. I let that go early on too. I would have been crazy to take that all on, and listened to my parents for once and got an event hiring company to install the marquee, flooring and supply tables and chairs. Phew.
Supplies
All those extra things: Start a list and guaranteed, you will still be adding to it two months out. But at least its down on paper. Mine included things like extension cords, batter operated candles (we were going to be a fire-ban territory), tablecloths etc.
To do list
This is the overall order of things: Leading up to the wedding it's good to have an overall plan of what needs to get done when. I think I wrote it in March and barely looked at it after August - I was in the flow by then and most things were on track.
Wedding day
Running sheet: That you prepare and someone you nominate time-keeps on the day.